Job Summary:
We are seeking an Executive Assistant to provide high-level administrative support to the Vice President of Human Resources of PAX Technology. The successful candidate will be responsible for managing the VP’s schedule, coordinating meetings, and handling confidential information, and performing various administrative duties. The ideal candidate must be organized, detail-oriented, and possess excellent communication skills. We are looking for someone who can be flexible to changing priorities and support the VP with a high level of integrity.
Key Responsibilities:
· Manage the VP’s schedule, including schedule appointments, meetings, conference calls and travel arrangements
· Handle and maintain confidential/sensitive information with discretion and professionalism
· Conduct research and gather information for reports, presentations, and meetings for the VP
· Manage and prioritize incoming correspondence and requests, including email, phone calls, and mail
· Coordinate and attend meetings with the VP, take minutes, and follow up on action items
· Serve as a liaison between the VP and other departments and external partners
Qualifications:
· Excellent organizational and time-management skills
· Detail-oriented and able to maintain a high level of accuracy in work
· Strong written and verbal communication skills
· Ability to multitask and prioritize tasks effectively
· Ability to maintain confidentiality and handle sensitive information with discretion
· Professional demeanor and excellent interpersonal skills
· Proficient in Microsoft Office Suite and Google Suite